De Soto Volunteer Fire and EMS Association, Incorporated
Board of Directors Meeting Minutes -- March 10, 2020 
______________________________________________________________________________

The Meeting began at 7:45PM.
Current and Retiring Members Present: Kelly Haugen, Carol Lee, Pam Bach, John Booth, 
Tim Murray, Jessica Murray 
Others Present: Terri Golightly, Amanda Bridgman, Scott Snyder, Jacob Haugen, Nick Eckstein

New Business:
	•	Kelly explained role of Nonprofit vs. Fire Department: Separate Entities
	•	Tax info completed in February.
	•	Kelly is working with Secretary of State on updates to the Nonprofit Registration info. She will be calling them to resolve. Amanda confirmed their site shows us as active.
	•	We still have 1 vacancy on the Nonprofit Board (3 year term). Erika Smith is not able to serve. Terri provided the name of a potential member to Kelly for follow-up.
	•	Welcome our two new members: Pam Bach and John Booth 
	•	Kelly is serving as President, Pam is Secretary/Treasurer.
	•	We’re going to try something new for Easter. This year, the Fire Department will partner with Ketelsen RV for an Easter “Eggstravaganza” at Ketelsen’s on Saturday, April 11th at 2PM. 
	•	We’re working with Marcia to have our Meeting Minutes published on the city website.
	•	John will be contacting the computer folks to have them look at the printer/scanner since it is not working properly.  He also will be purchasing a new paper shredder. (Fire Dept. budget)\
	•	John is exploring grant opportunities, including the 3M Scott Fire & Safety Grant Assistance Program. 
	•	We are now set up as an AmazonSmile organization under DE Soto Volunteer Fire and EMS Association Incorporated. AmazonSmile is a website operated by Amazon with the same products, prices, and shopping features as Amazon.com. The difference is that when you shop on AmazonSmile, the AmazonSmile Foundation will donate 0.5% of the purchase price of eligible products to the charitable organization of your choice. We will be getting this information out in the city newsletter.
	•	We’re trying to resolve a 10-shirt/$200.00 discrepancy in t-shirt inventory vs. revenue. Kelly and Pam will do another count and compare to deposit receipts for verification this weekend.

Treasurer’s Report:
	•	We received a $100 Donation from Carol and Robert Lee in February. Pam will verify Steve’s previous receipt format and get a receipt sent to Carol.

Fundraising Ideas:
	•	John is exploring a project with AHeinz57 as well as a Soup Supper possibility. 
	•	Jessica mentioned a Wine/Canvas Party as a possible fundraiser. Pam will check out the website Jess provided and keep it in mind for future events. 
	•	Jess has checked with Casey’s and Kum and Go. They are cool with us setting up a table to sell t-shirts. We also have approval to set up outside Council Meetings and during the monthly Fresh Produce Stand. 
	•	We received a free/no fee Square reader so we can accept credit/debit cards for t-shirts, etc. moving forward.

Yearly Planned Events: 
	•	Further discussion of Easter. Historically, Fareway and Dollar General have given us discounts for Candy. The Fire Department purchased a Bunny Suit for $90 vs. renting for more money. We will provide some Easter baskets, Candy, the Easter Bunny and the Fire Truck this year. 

Roundtable Discussion:
	•	Looking through past records, we determined the length of terms for each Board Member:  
Terms Ending in March 2022: Carol Lee, Kelly Haugen, Pam Bach
Terms Ending in March 2023: John Booth, Open Seat

Adjourned at 8:45PM.

Submitted by Pam Bach